Miami County Court Records

In Miami County, court records consist of files created or maintained related to court activities, such as court case proceedings and judicial decisions. Such records are crucial in legal matters since they contain accurate information on court events. Citizens may use records as references in court cases and other legal issues.

Miami County court records may exist in multiple formats and types. Some examples include paper documents, digital files, microfilms, audio or visual recordings, and photographs. Court records may also differ based on the content. For example, criminal court case records may include exhibits, pleadings, trial transcripts, and arrest information. In contrast, bankruptcy case records cover financial information, contracts, and property information.

Note: Ohio court records, including those generated in Miami County, include case files, motions, pleadings, judicial notes, court dockets, judgments, trial transcripts, and exhibits.

Are Court Records Public in Miami County?

Most Miami County court records are public documents under Section 149.43 of the Ohio Revised Code. The general public may access court records from designated record custodians, who are government agencies tasked with creating and maintaining Miami County public records.

Under state law, not all court documents are open to the public. Record custodians may outrightly deny access or withhold portions of such non-public documents. For instance, trial preparation is not accessible to the public. Other exempt court records in Miami County include the following:

• Court documents exempt from disclosure due to state or federal statutes
• Medical records that may violate the record subject’s right to privacy
• Names of children and other stakeholders in adoption or foster care court records
• Court documents containing confidential law enforcement investigatory information.

Miami County Court Records Search

In Miami County, inquiries for court records must begin with the agency holding the record. Local or state agencies may serve as record custodians of Miami County court events. The agencies may provide online or offline access to court documents. For instance, Miami County’s common pleas court clerk allows in-person and online access to court records. Persons interested in getting the records must provide enough data about the record.

Miami County Court Records Search by Name

Public members can conduct name-based searches for court records using online or offline resources. For instance, you can use the CourtView portal to name-search court records filed at the municipal and common pleas courts. The common pleas court also maintains a separate database for probate court records. To find court records by name on these portals, record seekers must select “search by case name” and then input the case party’s first and last name.

Ohio Supreme also allows name-based searches on its online case search portal. Users must use the party search option to fill out the case party’s name.

Miami County Courts

In Miami County, the court system comprises a court of common pleas and a municipal court. The Court of Common Pleas has separate divisions overseeing specific court cases. Take the Probate Division, for instance; it oversees probate court cases like wills, trusts, and conservatorships. The courts’ location and contact information are provided below:

Miami County Court of Common Pleas
Miami County Court of Common Pleas - General Division
Miami County Safety Building
201 West Main Street
Troy, OH 45373
Phone: (937) 440-6010
Fax: (937) 440-6011

Miami County Court of Common Pleas - Juvenile Division
Miami County Safety Building
201 West Main Street
Troy, OH 45373
Phone: (937) 440-5970
Fax: (937) 440-3531

Miami County Court of Common Pleas - Probate Court
Miami County Safety Building
201 West Main Street
Troy, OH 45373
Phone: (937) 440-6050
Fax: (937) 440-3529

Miami County Municipal Court
Miami County Courthouse
215 West Main Street
Troy, OH 45373
Phone: (937) 440-3910 (Traffic/Criminal)
Fax: (937) 440-3911 (Traffic/Criminal)
Phone: (937) 440-3919 (Civil)
Fax: (937) 440-3537 (Civil)

Miami County District Court Records

There are no district courts in Miami County. However, the Court of Common Pleas and municipal court handle court cases that are typically under the jurisdiction of the district court.

Miami County’s Court of Common Pleas-General Division has jurisdiction over all civil and criminal cases. In contrast, the municipal court hears less severe cases, such as misdemeanors and general civil limited court cases.

The courthouses maintain online and offline access to civil and criminal court records. To access the records online, requesters must input search data on the courts’ online search platform. There are multiple search options for viewing court records on the platform. Alternatively, record seekers can get the records in person by visiting the common pleas and municipal court clerks’ offices at:

Common Pleas Clerk of Courts
Third Floor Safety Building
201 West Main Street
Troy, Ohio 45373
Phone: (937) 440-6010
Fax: (937) 440-6011

Municipal Clerk of Courts
Second Floor
215 West Main Street
Troy, Ohio 45373
Phone: (937) 440-3919
Fax: (937) 440-3537

Miami County Criminal Records

Miami County criminal records consist of criminal conviction histories and other crime-related data. Arrest information and court data are commonly found in criminal records. That being said, record seekers will find Miami County criminal records at the Ohio Attorney General’s Bureau of Criminal Investigations (BCI). The agency maintains criminal records collated from the county’s courts and law enforcement agencies. Furthermore, the BCI allows authorized requests for criminal records. This means only the record bearer or persons authorized by the record bearer can obtain criminal records from the BCI.

To get records from the BCI, eligible persons must make a walk-in request at any of these BCI locations:

BCI London
1560 State Route 56 Southwest
London, Ohio 43140

BCI Bowling Green
750 North College Drive
Bowling Green, Ohio 43402

BCI Richfield
4055 Highlander Parkway
Richfield, Ohio 44286

BCI Youngstown
20 West Federal Street
Youngstown, Ohio 44503

The applicant must provide the following information at the BCI office:

• The record bearer's complete name, identifying features, and home address
• A completed fingerprint card. Applicants can get fingerprinted at their local law enforcement agency.
• A signed consent form from the record subject
• A $22 search in any preferred payment option. Checks or money orders must be payable to the Treasurer of the State of Ohio.

Note: Miami County arrest records are part of criminal records. The county sheriff’s record division maintains and allows access to arrest information generated in the county. To get records from the county sheriff, record seekers must send an email to records@miamicountyso.com or call (937) 440-6085. The county sheriff charges $0.05 per page, while double-sided pages are $0.10 each.

Miami County Criminal Court Case Lookup

Persons or entities can look up criminal court case records at the courthouse that handled the case. The Court of common pleas - general division oversees criminal cases, except for misdemeanors, which are under the municipal court’s jurisdiction. Furthermore, the county court clerks’ offices maintain records of cases filed at the courthouses. Persons interested in obtaining the records must make an in-person request at the court clerk’s office.

In contrast, online criminal court records are accessible via the county courts’ case search portals. Users must select a preferred search option and provide the required data to view the records.

Get Miami County Civil Court Records

In Miami County, civil court records are official files on cases that involve disputes, claims, or lawsuits. The municipal and common pleas court's clerks maintain records of all civil cases filed at the courthouse. Inquirers can access the records in person by visiting the court clerks’ offices at:

Common Pleas Clerk of Courts
Third Floor Safety Building
201 West Main Street
Troy, Ohio 45373
Phone: (937) 440-6010
Fax: (937) 440-6011

Municipal Clerk of Courts
Second Floor
215 West Main Street
Troy, Ohio 45373
Phone: (937) 440-3919
Fax: (937) 440-3537

Alternatively, inquirers can view the records online using the county court’s online searchable portal. Persons using the portal must select a preferred search option to find court records.

Miami County Family Court Records

The common pleas court oversees all family-type law cases filed in Miami County. Furthermore, the common pleas court clerk’s office maintains records of such cases and related court matters. Residents can obtain the records from the court clerk by making an in-person request at:

Common Pleas Clerk of Courts
Third Floor Safety Building
201 West Main Street
Troy, Ohio 45373
Phone: (937) 440-6010
Fax: (937) 440-6011

Note that the court clerk attends to in-person requests from 8 a.m. to 4 p.m. on weekdays. Furthermore, record seekers must provide a valid ID when requesting confidential family court records. The court clerk will only issue confidential records to authorized requesters like the record-bearer and immediate family members. In most cases, attorneys representing the record bearer are also eligible to obtain the records.

Family court records on divorce cases are obtainable online via the county court’s search portal.

Miami County Marriage and Divorce Records

Miami County marriage and divorce records are publicly available. The common pleas court - probate division allows public access to marriage and divorce records. Persons interested in obtaining marriage records must send a mail request in a self-addressed, stamped envelope to the probate court at:

Miami County Probate Court
201 West Main Street
Troy, OH 45373

The mail request must include a completed request form and the applicable fee as a money order or check made payable to Miami County Probate Court. Marriage records cost $2 per copy.

The probate court also provides an online searchable portal for marriage licenses issued in the county. To use the portal, the user must input the record subject name, filing date, or case number.

On the other hand, the common pleas court clerk’s office permits in-person inquiries for divorce records. The requester must inquire for the records during operation hours at:

Third Floor Safety Building
201 West Main Street
Troy, Ohio 45373
Phone: (937) 440-6010
Fax: (937) 440-6011

Note that Miami County divorce records are also available online through the county court’s search platform. To view records on the portal, users must select the case type, court name, and a preferred search option.

Miami Birth and Death Records

Miami County’s Health Department is the record custodian for birth and death events documented in the county. The agency issues copies of certified birth and death certificates to interested parties. To obtain the certificates, applicants must use the following guide:

1. Fill out the required information on the birth or death record online request form.
2. Select your preferred number of copies. A marriage or death certificate costs $24 per copy.
3. Choose a mode of obtaining the record. Applicants may select pick-up, mail, or priority mail options. Note that priority mail attracts an extra charge of $8.5.
4. Click on “Submit” to send the form to the agency for processing.

The Ohio Department of Health is also a repository of birth and death certificates issued in Miami County. Record seekers can obtain records from the department via these options:

• Online ordering for birth or death certificates
• Mail-in requests for birth or death records
• In-person access to birth or death records

To order records online, record seekers must fill out the Miami County birth or death certificate forms. Then, they must choose their preferred option for receiving the requested document.

For mail-in access, applicants must fill out an application for a certified record and send it to the address below:

Ohio Department of Health
Bureau of Vital Statistics
P.O. Box 15098
Columbus, Ohio 43215-0098

The request must include the applicable fee as a money order or check. A certified birth or death certificate costs $21.50.

Applicants may obtain the records in person by visiting the court clerk at 4200 Surface Road, Columbus, OH.

Note: Miami County vital records are important in genealogy research and in protecting the rights of concerned parties. For instance, Miami County birth certificates are necessary legal documents for obtaining other documents like passports and driver's licenses.

Miami County Probate Court Records

Miami County Probate Court oversees all probate-related cases, from administration of wills to divorces to guardianships and conservatorships. The court allows online and offline requests for probate court records. To view the records online, users may search the records on the court’s probate search portal. In contrast, requesters can get the records offline by visiting the probate court at:

Miami County Probate Court
201 West Main Street
Troy, OH 45373

Miami County Property Records

Miami County property records comprise real estate and land-related information. Such records may include information on deeds, liens, mortgages, plats, parcel IDs, map images, and property assessment details. The county recorder’s office is the custodian of real estate records, including deeds, liens, and mortgages. Record seekers may search the record indexes online or send an email request to recorder@miamicountyohio.gov. Requesters can also mail the recorder’s office to gain access to the county’s online search portal.

Miami County’s Auditor Office is also the custodian of property information. The agency maintains a searchable portal for property records. Record seekers may search property by owner’s name or parcel number.

Miami County Court Records Online

Government-owned sites are primary sources for online court records in Miami County, Ohio. The sites may include the county court’s CourtView portal or the probate court case database. Alternatively, inquirers may access online court records on third-party sites like ohiocourtrecords.us. The sites are generally easy to navigate and do not restrict users based on their geographical location. Users can also perform functions such as direct downloads on such sites. Nevertheless, third-party search sites are non-governmental and may not contain complete or updated court information.