Warren County Court Records

The Warren County courts preside over a diverse list of cases brought before them by citizens and residents within the jurisdiction. Often, these cases are filed by individuals, companies, and the government against a person or business. The local judicial system is then responsible for considering facts, arguments, and motions before reaching a fair verdict in favor of the case parties.

All these events and proceedings result in the generation of official documents called "Warren court records". For context, court records are a compendium of original files and recordings filed in a civil or criminal action in a reputable court, including the pleadings, motions, exhibits, calendars, orders, and judgments of the tribunal on a case-by-case order. Such records include any documentation generated by the local court clerk during any legal proceeding, such as journals, dockets, and indices, only subject to the exclusions in division (C)(2) of Sup. R. 44.

Typically, these files are stored in different formats including paper, audio/video, microfilm, stenography, and electronic printing. The timely preservation of these Warren County court records promotes public trust in the judicial system among others. Another advantage is that these records enable the general public to scrutinize court verdicts and actions, study past rulings to build legal precedents, and file appeals or sealing (expungement) requests when necessary.

In addition, these county court records constitute a part of the Ohio court records, not counting the district attorney's archives and public records. Anyone can access these records by following the stated procedures of the keeper of records within the jurisdiction.

Are Court Records Public in Warren County?

Yes. Warren County court records are presumed open for public access under the Ohio Revised Code, Section 149.43, and the county section of the Rules of Superintendence for the Courts of Ohio.

Per these statutes, public members have direct access to inspect and reproduce copies of court records at reasonable times during regular business hours via the courthouse where the record is maintained.

However, divisions (C) and (D) of Rule 45 of the Rules of Superintendence restrict the public perusal of confidential case records and information filed or exchanged in court. Below is a glimpse of the exhaustive list:

• Personal information of juveniles in a holding facility pending disposition, juvenile disposition in previous cases, juvenile civil commitment files, post-adjudicatory residential treatment facility reports, and post-adjudicatory releases of a juvenile’s social history
• Medical and psychological evaluation reports
• Personal notes, drafts, and recommendations of judicial officers and court staff
• Warrants and execution
• Court forms containing personal identifiers
• Drug and alcohol use assessments and pre-disposition treatment facility records
• Guardian ad litem records
• Home investigation and domestic violence risk assessment reports
• Child custody evaluation reports
• Financial disclosure information regarding property, debt, taxes, income, and expenses
• Asset evaluation and appraisal records

Regardless, parties to a legal action or their attorneys can request copies of these confidential records, pleading, or other papers in the file, without removing the original copy from the local clerk’s office per Warren County Court Rule 5.02.

Warren County Court Records Search

Individuals can explore the various physical and remote search alternatives provided for Warren County court records search. The following are familiar:

• Walk into the local courthouse where the record is made available
• Calling, mailing, or emailing the County Clerk of Courts
• Use the local court’s computer (Public3 access for "viewing" only)
• Exploring the Warren Online Record Search portal
• Visiting a third-party public records database

Warren County Court Records Search by Name

Warren County Court records are typically filed, generated, and maintained by the county court clerk in an alphabetical index order, and numbering for easy identification and retrieval. Such records contain the names of the case parties, the names of their attorneys, the type of petition, issuing of summons, pleadings, and other pertinent details particular to the said case.

Individuals can peruse these case files by name or case number. To conduct a Warren County Court records search by name, the researcher must provide the name of a case party, such as a plaintiff, defendant, or legal representative. In most cases, one would be required to provide a first and last name.

With these names, the person can visit the physical location of the courthouse where the record is publicly available, or explore the Warrent County Online Records Search portal. The online database provides in-depth case files containing court dates, charges, dispositions, fees, mugshots, etc. In addition, there are two methods of searching for case information in the database:

• Search for a specific term (For example, Case party name, citation number, or nase Number), including optional refining filters.
• Search without a specific term (For example, case file date range, court type, and statute).

The following steps can be followed when conducting a Warren County Court records search by name:

• Open a browser and visit https://countycourt.co.warren.oh.us/
• Create a free user account or log in to an existing one.
• Choose the specific term to find a dedicated search field for it.
• Enter the term (case party first or last name) in the provided space and press enter.
• If the search requires more precise filtering, use the fields on the right-hand side of the screen (date opened and closed, party date of birth, court types, causes of action, party types, court division, and statutes).

The following are noteworthy:

• Entering dates in the provided space for (date opened or closed) will generate only case files opened or closed within those time frames.
• Entering a date in the search field for the case party date of birth will provide only cases with defendants born in the specified period.
• Click search options like court types, case types, party types, or divisions, and select the preferred items from respective dropdowns or leave them at default.
• To limit the case search to a specific statute, enter the number or description of the statute in the provided search field. Select right the statute from the list, and click on the “add” button to add the statute to the list of authorized statutes.

Aside from the above options, one can utilize the Warren County Court computer to review public records during work hours. However, the user must submit a business card or government-issued ID to the clerk. Afterward, they must sign in on a registration log provided by the court.

Warren County Courts

The Warren County court system accommodates diverse courts for all legal actions filed within the jurisdiction, this includes Courts of Common Pleas, Domestic Relations Court, Probate and Juveniles Court, County Courts, Municipal Courts, and Mayor's Courts.

In addition, Warren County Court oversees other townships and villages within the county, such as Clearcreek Harveysburg, Hamilton, Maineville, Harlan, Morrow, Massie, South Lebanon, Salem, Springboro, Union, Waynesville, Washington, and Wayne.

Below is a directory of these court locations:

Warren County Court of Common Pleas
500 Justice Drive
Lebanon, OH 45036
Phone: (513) 695-1346

Warren County Domestic Relations Court
Common Pleas Courts Building
500 Justice Drive
P.O. Box 238
Lebanon, OH 45036
Phone: (513) 695-1120
Fax: (513) 695-2965

Warren County Probate and Juvenile Court
Probate/Juvenile Justice Center
900 Memorial Drive
Lebanon, OH 45036
Phone: (513) 695-1160 (Juvenile)
Fax: (513) 695-2948 (Juvenile)
Phone: (513) 695-1180 (Probate)
Fax: (513) 695-2945 (Probate)

Warren County Court
880 Memorial Drive
Lebanon, OH 45036
Phone: (513) 695-1370

Municipal Courts in Warren County
Franklin Municipal Court
1 Benjamin Franklin Way
Franklin, OH 45005
Phone: (937) 746-2858
Fax: (937) 743-7751

Lebanon Municipal Court
50 South Broadway
Lebanon, OH 45036
Phone: (513) 933-7210
Fax: (513) 933-7212

Mason Municipal Court
5950 South Mason Montgomery Road
Mason, OH 45040
Phone: (513) 398-7901
Fax: (513) 459-8085

Mayor’s Court in Warren County

Maineville Mayor's Court
Village Administration Building
8188 South State
Route 48
Maineville, OH 45039
Phone: (513) 583-8202
Fax: (513) 583-0051

Springboro Mayor's Court
Springboro Municipal Building
320 West Central Avenue
Springboro, OH 45066
Phone: (937) 748-4366
Fax: (937) 748-2261

South Lebanon Mayor's Court
99 North High Street
South Lebanon, OH 45065
Phone: (513) 494-2296

Waynesville Mayor's Court
1400 Lytle Road
Waynesville, OH 45068
Phone: (513) 897-8020

Carlisle Mayor's Court
760 West Central Avenue
Carlisle, OH 45005
Phone: (937) 746-0117
Fax: (937) 746-3958

Harveysburg Mayor's Court
79 West Main Street
P.O. Box 189
Harveysburg, OH 45032
Phone: (513) 897-3998
Fax: (513) 897-3997

Morrow Mayor's Court
150 East Pike Street
Morrow, OH 45152
Phone: (513) 899-2821
Fax: (513) 899-3170

Warren County Superior Court Case Search

The Warren County Court and Court of Common Pleas serves as the “superior court” for the region, and surrounding townships, like Clearcreek, Hamilton, Harlan, Massie, Salem, Union, Washington, and Wayne. Comparable to other US superior courts, this trial court handles 8,000 criminal, traffic, and civil cases per year.

Anyone who needs to view or make copies of case files from the Warren County Court can visit the physical office of the Clerk of the County Court at 880 Memorial Drive during office hours. That aside, the court provides a public terminal for regular visitors and residents to retrieve court records on their court visits.

Further, the county court provides an online Court Case Inquiry system for convenient record searches. One can query the Court Case Inquiry with a case party's name, case number, citation number, citation, vehicle tag number, or driver’s license number to retrieve court case information from the convenience of their home and office.

Warren County District Court Records

Warren County does not have a "district" court within its judicial structure. However, the county’s common pleas court, domestic relations court, and mayor’s courts are vested with the level of authority as any other district court in most US states.

The Mayor Courts in Warren County are statutorily limited jurisdiction courts in certain towns within the region and are imperative to an efficient Ohio court system. Most minor cases involving traffic and criminal offenses in alleged violation of local ordinances and state traffic codes are handled significantly before reaching county courts with significant caseloads. There are seven operating Mayor Courts in Warren County and over 300 throughout the State of Ohio.

Likewise, the General Division of the Common Pleas Court adjudicates felony cases and civil actions. On the other hand, the Domestic Relations Division handles family matters and civil protection orders while the Juvenile/Probate Division holds original adjudicatory jurisdiction over juvenile matters and probate matters.

To review case files from any of Warren County’s lower courts, researchers can submit a written request by filling out a Public Records Request Form to the court administrator including a proper means of identification, personal information, contact details, and pertinent details of the case. Like every public office policy, court record requests should be sent within reasonable times during working hours. When necessary, the Court Administrator can be reached at (513) 695-1570 for more inquiries and information regarding any of these courts.

Obtaining paper copies of records will be 10 cents per page for black and white and 75 cents per page for color copies. Certified copies cost $1 per page. Requesters may request the court to mail the copies to them. However, the actual cost of postage and mailing will be charged to the requestors.

Supposing the case was filed in the General (Civil/Criminal) Divisions of the Warren County Court of Common Pleas or Domestic Relations, individuals can contact the Clerk of Court to make inquiries. Another way to inspect Warren County Court Records is through the Warren County Common Pleas Court database, a public online case inquiry system maintained by the court.

Warren County Criminal Records

Members of the public can make the Attorney General’s Bureau of Criminal Investigation their first point of call for obtaining available criminal records. The Bureau acts as Ohio’s crime lab and criminal records keeper for civilians who wish to perform background checks. Anyone can explore Webcheck, a web-based database provided by the BCI for this purpose.

Webcheck applications cost $35 for only Ohio criminal records, $65 for both (BCI & FBI), and $10 for ink-rolled fingerprints per person. Acceptable forms of payment are credit/debit cards with a 2.5% transaction fee, cash, or money order for the exact amount only. One may not necessarily make an appointment before visiting the office. However, applicants are advised to call ahead to verify if a clerk is available to process their request.

Record seekers will be required to provide the following details:

• A legible photo ID or driver's license
• Contact address for the WebCheck results to be mailed.
• A parent or guardian if the Webcheck applicant is under the age of 18.

Webcehck fingerprinting services are offered at any of the following locations:

Warren County Sheriff's Office
(Main Office-Lebanon)
822 Memorial Drive
Lebanon, Ohio 45036
Phone: (513) 695-1280

Warren County Sheriff’s Office
(Deerfield Township Post)
4900 Parkway Drive
Mason, Ohio 45040
Phone: (513) 701-1800

Other law enforcement agencies like the Warren County Sheriff’s Office also provide local background checks for locally conducted arrests. Local Background Checks are free of charge and contain Warren County arrest records, Ohio only.

Written or oral requests can be made in person during business hours, over the phone, by mail, e-mail, or fax. Putting requests in writing may expedite the processing. To do this, individuals may fill out and submit the Public Record Request form to the Sheriff’s Office.

It is important to describe the record in detail, including applicable information such as the report number, names of the subject(s) involved, date, time, address, offenses, and other vital information to narrow the record search.

Warren County Criminal Court Case Lookup

Warren County criminal court case records can be acquired by utilizing the following options:

• Go to the Clerk of the courthouse where the records are publicly available
• Visit the court’s public terminal
• File and submit a written Public Record Request Form
• Explore the county's Court Case Inquiry public database for online users

For ease of record retrieval, users are advised to narrow their searches by selecting either the party name or case number options. Also, choosing "Criminal” under "Court Type" will generate criminal records maintained by the Court of Common Pleas and relevant courts. Likewise, selecting "Felony" under “Case types/Cause of Action” will streamline the search results to only felonies heard by the trial courts.

Get Warren County Civil Court Records

Civil cases such as small claims for damages with a monetary value of up to $6,000, but not exceeding $15,000 are filed and heard in the Warren County Court. Conversely, civil claims for monetary damage exceeding $15,000 are filed with the Warren County Common Pleas Court.

Other non-criminal cases include breach of contract, personal injury, civil protection orders, child custody, and family/marital conflicts.

Interested persons seeking these civil court records can follow the process explained above. To retrieve records via the Case Inquiry System, one may choose “Civil” under the "Court Type" section.

Warren County Family Court Records

The Warren County Domestic Relations Court, a division of the Court of Common Pleas, presides over family actions, like annulments, child support, divorces, spousal support, parentage, custody disputes, civil protection orders, marriage dissolutions, and modification of parental rights and responsibilities. The Domestic Relations Rules of Court govern all legal proceedings filed by parties of interest.

Anyone who wishes to access Warren Family Court Records can visit the Clerk of County Court. The office typically manages case files and information generated during legal proceedings in the Warren County Domestic Relations Court. However, not everyone can access sealed records and sensitive case files concerning minors. Only case parties, the presiding judge, case attorneys, and a few official entities can query the court for restricted family records.

That said, publicly viewable family court records can be found on the court’s Case Record Inquiry System. Family court records are essential for certain official purposes, including providing evidence of marital relationships, divorce, legal guardianship, and name change.

Warren Dissolution of Marriage Records

Dissolution of marriage in Warren County is an official process that terminates the legal existence of a marital union. Records generated by these proceedings are maintained and accessible through the clerk's office or by checking the Case Records Inquiry system, provided that the inquirer provides the necessary search criteria. Still, not every Warren dissolution of marriage records falls under public records.

Warren County Marriage and Divorce Records

Anyone can get a Warren County marriage record by submitting a request to the Warren County Probate Court. Applicants can get marriage licenses by following the steps outlined below:

• In-person visit: Individuals can visit the Warren County Probate Court in the Probate-Juvenile Courts Building situated at 900 Memorial Drive, Lebanon, Ohio 45036. The Court is open for marriage applications during office hours. People who wish to obtain a certified copy of an existing marriage license can also apply in person and receive the certified copy immediately.
• Mail Request: To apply for a certified copy of the marriage license by mail, applicants must provide the legal names of the parties at the time of marriage application, and the date of the marriage. Obtaining a certified marriage license may attract a charge of $2 per copy. Payment can be made in money order or a cashier’s check accompanied by a self-addressed stamped envelope to:

Warren County Probate Court
900 Memorial Drive
Lebanon, Ohio 45036
Attn: Marriage License

Applicants applying for a new license must arrive at the office together with a fee of $48 in cash only. Each individual must present a government-issued photo ID, and one of the parties must show proof of residency.

The following information is required:

• Driver's license
• State I.D.
• Passport or visa

There is no requirement for a blood test or waiting period for license issuance. All things being equal, the license is issued immediately but only valid for 60 days from the date of issuance. Divorced applicants must present the most recent time-stamped and signed copy of the divorce decree at the time of application.

To get a divorce decree in Warren County, individuals can query the Clerk of the Common Pleas Court. Warren County divorce records are publicly accessible records obtainable in court or via the online Case Records Inquiry System. Parties conducting this search specifically for divorce records should select "Dis Mar No Children" Or "Dis Mar With Child " under cause action/case type.

For additional information regarding the termination of marriage in Warren County, one can email the Court Administrator at courtadministrator@co.warren.oh.us. The FAQ section of the Domestic Relations Court provides more information on the dissolution of marriage within the county.

Warren Birth and Death Records

Warren County birth and death records are categorized as vital records. Individuals typically obtain them for several benefits and interests—while Warren County birth records are vital for confirming one’s identity for school enrolment, government opportunities, and getting a driver’s license, Warren death records aid in settling a decedent’s will, estates, and even tracing one’s ancestral roots.

Anyone who wishes to obtain a birth or death record in Warren County can visit the Warren County Health District. The County Health District provides certified copies for all births and deaths occurring locally excluding Atrium Hospital. In-person requests can be sent to the address below during official hours:

Warren County Health District
Department of Birth and Death Records
416 South East Street
Lebanon, Ohio 45036

Getting certified birth and death records may attract a charge of $22 per copy. Acceptable forms of payment are credit cards. checks and money orders made payable to the “Warren County Health District”. Applicants are required to provide personal information including date of birth, state-issued identification number from a state ID, driver’s license, Military ID, or Passport.

Certified copies of these Warren County vital records can also be ordered online on the Health District page. Finally, home birth parents may request a home birth packet from the Vital Statistics Office by contacting (513) 695-1249.

It is worth mentioning that from 2015, per ORC 3705.23, death records that have been filed in the county within the last five years will have a redacted social security number. For anyone to receive a copy of the death record, they must provide proof of relationship to the decedent and a photo ID for proper identification. The Proof of Relationship Verification Addendum can be used to request the appearance of the deceased’s social security number on a death certificate.

Warren County Probate Court Records

Warren County's Probate Court has a specialized jurisdiction. This jurisdiction sits in judgment over probate matters as listed below:

• The decedent’s estate administration
• Guardianships,
• Trusts,
• Appointment and supervision of fiduciaries,
• Adoptions,
• Wrongful death settlements and allocations among statutory beneficiaries,
• Claims for injuries to minors
• Actions which allege a person’s mental state
• Determination of adult protective services petitions
• Name change

This court also issues marriage licenses. Since 1835, the probate court has been in existence and holds distinction as one of the oldest operating courts in Ohio. Warren County Probate Court records are issued to the public by the Probate Court Clerk during business hours.

Finally, researchers can access the online Warren County Probate Court Record database to retrieve probate information. Obvious search criteria include first and last names of the case party, case number, and file date.

Warren County Property Records

A person is at liberty to find Warren County property records through the several databases and offices situated within the county. For example, the Warren County Recorder's Office is given the important and indispensable responsibility of preserving the vital records relating to ownership of real estate (land) and its encumbrances or liens. In addition, the office retains permanent land records in archival form, which enables easy accessibility to the general public.

Parties of interest can pay an in-person visit or send a written request by mail to the County Recorder's Office at:

Warren County Recorder
406 Justice Drive
Lebanon, OH 45036
Phone: (513) 695-1382
Fax: (513) 695-2949

To obtain copies of land records from the comvenibce of ones home or office, parties should utilize the Warren County Recorders “AVA” webpage. There, researchers will find several alternatives for conducting a land records search. For optimum results, users are advised to use their “parcel number”.

Interested parties can find the 10-digit parcel number by visiting the Warren County Auditor’s webpage. On the website, one can conduct an address or name search. The result page will typically include a “parcel number” in the upper left-hand side of the data. Also, by entering the first and last name of the record subject, on the“AVA” page, the result page may include the parcel number.

The Warren County Auditor’s Property Search Portal is a collaborative platform run by the county auditor, treasurer, and recorder to ensure public access to Warren County property information. Individuals can search the site by property owner's name, property address, account number, parcel ID, map, subdivision name, or lot number. Anyone can reach the auditor at (513) 695-1235 for more real estate inquiries.

Warren County Court Records Online

Members of the public can access Warren County Court records online via third-party websites. These privately owned platforms, like Ohiocourtrecords.us, typically make it easy for the public to view Warren County court records remotely. However, users may be asked to pay a one-time viewing fee or opt for subscription access.

Unlike government offices in the county, these data aggregator websites provide records from other Ohio jurisdictions. Thus, court records searches are not limited to Warren County alone. Likewise, one can locate other publicly available records, like Warren County arrest records and property records.

Nonetheless, users are advised to cross-check results with official sources to ensure completeness and accuracy since some of these third-party sites furnish out-of-date case information.