Greene County Court Records

The initiation and subsequent adjudication of a legal proceeding within Greene County's judicial system usually result in the presiding court filling out or generating certain documents and materials, which are collectively known as court records.

Court records provide detailed breakdowns of pertinent incidents that occurred during a legal proceeding and decisions taken by the court. These records are used to document legal proceedings, can also serve as reference materials in future cases, and are educational resources the public can scrutinize to learn how the county's judiciary system operates.

Green County court records typically include, but are not limited to, dockets, court orders, pleadings, motions, judgments, trial exhibits, and transcripts.

Are Court Records Public in Greene County?

Yes. Court records are a category of Greene County public records. Ohio Public Records Act (Ohio Revised Code §149.43) permits public access to records maintained by public bodies, such as courts and other relevant agencies, in Ohio. As a result, anyone can access court records in Greene County. However, not all court records are public.

However, certain records and information listed in the Ohio Public Records Act are exempt from public disclosure. These exempt records and information are only accessible by eligible persons or entities or by court order, and they include the following:

• Adoption proceedings
• Records whose release is prohibited by state or federal law
• Certain personal information is included in court records, such as an individual's social security number and state or federal tax identification number.
• Trial preparation records

Greene County Court Records Search

Interested persons can conduct Greene County Court records searches through any of the following:

• The Greene County Clerk of Court office
• The Greene County Clerk of Court and local court clerks online repositories
• The Courthouse that handled the case
• Third-party aggregate websites.

Greene County Court Records Search by Name

Individuals interested in conducting a name-based Greene County court records search must possess the name of a person or business involved in a court case. Provided record seekers can supply this information, they can conduct a name-based search for court records through the Clerk of Court office of the Courthouse where the desired case was initially filed or heard.

Requesters can visit the appropriate Clerk of Court Office in person to request a name-based court record search. Alternatively, name-based searches can be conducted remotely on the Greene County Clerk of Court online repository (Courtview). Through the repository, individuals can perform a name-based search for court records of cases heard by the Greene County Court of Common Pleas. The repository also contains links to the other searchable online repositories provided by Greene County Municipal Courts (namely Xenia Municipal Court and Fairborn Municipal Court). These online repositories can be used to conduct name-based searches for court records of cases heard by the respective municipal courts. Searches on these online repositories are free, and there are no prerequisites for access.

Greene County Courts

There are three types of courts found in Greene County: The County's Common Pleas Court, two Municipal Courts, and a Mayor's Court. These courts have four (4) courthouses in the county. The physical addresses and contact information of these courthouses are provided below:

Greene County Common Pleas Court
Greene County Courthouse
45 N. Detroit St.
Xenia, OH 45385
Phone: (937) 562-5290
Fax: (937) 562-5309

Greene County Municipal Courts
Xenia Municipal Court
Xenia Justice Center (former City Hall) - 2nd Floor
101 N. Detroit St.
Xenia, OH 45385
Phone: (937) 376-7294
Fax: (937) 376-7288

Fairborn Municipal Court
1148 Kauffman Ave.
Fairborn, OH 45324
Phone: (937) 754-3040
Fax: (937) 879-4422

Mayor's Court in Greene County
Yellow Springs Mayor's Court
The John Bryan Community Center
100 Dayton St
Yellow Springs, OH 45387
Phone: (937) 767-3400

Greene County Superior Court Case Search

Greene County's Judical system does not include a Superior Court. Instead, Greene County has a Common Pleas Court with original jurisdiction over felony criminal cases and civil cases with claims of more than $500 that arise in the county. The County's Common Pleas Court also hears and appeals decisions made by some local government agencies and boards.

Interested persons can conduct Greene County Common Pleas Court case searches through the County Clerk of Court. The County Clerk is responsible for preserving filings and other materials of civil, felony criminal, and domestic relations cases handled by the County Common Pleas Court. Case searches can be performed online through the clerk's repository (Courtview) by case number or the name of a party or business involved in a case. Note that court records before 1982 are unavailable through the repository.

Common Pleas Court case records are also available for in-person inspection during regular business hours at the Greene County Clerk of Court office (located in the Greene County Courthouse). Record seekers can also submit a request for copies of a case's court records to the County Clerk of Court office. Note that paper copies cost 5 cents per page and certified copies cost $1 per page. Request can be made in person at the clerk's office or online through the Greene County Public Records Request Form.

Greene County District Court Records

There are no district courts in Ohio or Greene County. However, Greene County has two Municipal Courts (Xeina and Fairborn Municipal Courts) that handle preliminary hearings of felony cases, misdemeanor violations (traffic and non-traffic), and civil cases with claims under $15,000 that arise within each court's respective jurisdiction.

17 communities (which include cities, villages, and townships) in Green County are under the jurisdiction of the Xenia Municipal Court. Most notably, the county seat (City of Xenia) is under the jurisdiction of the Xenia Municipal Court. Meanwhile, four (4) communities (Fairborn, Bath Township, Beavercreek, and Beavercreek Township) fall under the jurisdiction of Fairborn Municipal Court.

The Clerk of Courts office of each Municipal Court maintains court records of cases handled by their respective courts. Hence, interested persons access court records of Greene County Municipal Courts by querying each Court's Clerk of Courts office. Queries can be made in person or online. For in-person queries, individuals can visit the municipal Courthouse where the desired case was initially filed or handled to inspect the case's court records. Record seekers can also request copies of court records for a fee at the Clerk of Courts office.

Meanwhile, the Clerk of Courts of both Municipal Courts offers online repositories (Xenia Municipal Court Public Access and Fairborn Municipal Court Search Court Record portals) that record seekers use to access public court records they maintain. These repositories are searchable by the name of a party (i.e., an individual or business) involved in a case, a case number, and a filing date.

Greene County Criminal Records

Certain criminal records, including but not limited to Greene County arrest records, are generated and maintained by local law enforcement agencies in Greene County, such as the County's Sheriff's Office and municipal police departments. These agencies report all criminal records they generate to the Ohio Bureau of Criminal Investigation (BCI). The BCI serves as Ohio's central repository for criminal records.

Generally, Greene County criminal records provide detailed information about an individual's contacts, such as arrests, with law enforcement agencies in the county. Interested persons can conduct Greene County criminal records checks, also known as criminal background checks, through the Greene County Sheriff's Office and local municipal police departments. For instance, interested persons can request local criminal background checks from Beavercreek Police Department for a fee through its record section in person, via email, or through a written request at:

Beavercreek Police Department
1388 Research Park Drive
Beavercreek, OH 45432
Phone: (937) 427-5530
Email: admin@beavercreekohio.gov

It is important to note that criminal record checks offered by local municipal police departments only include information on an individual's encounters with the specific agency.

On the other hand, interested parties can request state and federal criminal record checks through the Greene County Sheriff's Office. Request can be made by completing the BCI - FBI Webcheck Form and submitting it to the County Sheriff's Office for processing. Note that, submission and processing are by appointment only on Mondays, Tuesdays, and Thursdays (from 8:00 a.m. to 3:00 p.m.). Appointments may be scheduled through Appointy. Meanwhile, Walk-in requests are allowed on Fridays (from 8:00 a.m. to 3:00 p.m.). Requesters must come along with a valid driver's license for processing. Note that a BCI or FBI criminal record check costs $37 each, and a request for both a BCI and FBI criminal record check costs $70. Accepted forms of payment include a money order, cashier's check, and credit or debit cards. The Greene County Sheriff's Office is located at:

Greene County Sheriff's Office
105 East Market Street,
Xenia, OH 45385.

Greene County Criminal Court Case Lookup

In Greene County, criminal cases are handled by the County's Common Pleas Court or municipal courts. As stated, the County Common Pleas Court has original jurisdiction over felony criminal cases. Meanwhile, municipal courts have jurisdiction over misdemeanor (traffic and non-traffic) violations that happen within any city, village, or township under the court's jurisdiction.

Therefore, interested persons can look up felony criminal cases in Greene County through the County's Common Pleas Court. As mentioned, the Greene County Clerk of Courts maintains records of the County's Common Pleas Court. Hence, record seekers can query the County Clerk of Court Office to look up felony criminal court cases. Queries can be made online or in person. Record seekers can utilize the County Clerk of Court online repository (Courtview) for online queries. On the other hand, court records of felony criminal cases are available for in-person inspection at the County Clerk of Court office. Record seekers can also request copies of a criminal case's court records from the Clerk's office for a fee.

Meanwhile, individuals who wish to look up a misdemeanor criminal case in Greene County can query the specific municipal court (Xeina or Fairborn Municipal Court) that handled the case. The Clerk of Court of both municipal courts makes records available for in-person inspection at their offices. They also provide online repositories (Xenia Municipal Court Public Access and Fairborn Municipal Court Search Court Record portals) through which individuals can access the records they maintain. Record seekers can also request copies of misdemeanor criminal case records from each Court of Clerk's office for a fee.

Get Greene County Civil Court Records

In Greene County, civil cases fall under the jurisdictions of the County's Common Pleas Court and municipal courts. The County Common Pleas Court handles civil cases with claims of more than $500. Meanwhile, municipal courts handle civil cases with claims under $15,000 that arise within their respective jurisdictions.

Interested parties can obtain court records for civil cases handled by Greene County Common Pleas Court from the County Clerk of Court office. Record seekers can visit the County Clerk of Court office during regular office hours to inspect a civil case's court records in person. The County Clerk of Court also provides online access to court records through the Clerk's online repository (Courtview). Record seekers can also request copies of a civil case's court records from the County Clerk of Court office for a fee.

On the other hand, interested persons can get court records of civil cases that fall under the jurisdiction of municipal courts by querying the specific municipal court that handled the case. For instance, record seekers can visit the Xenia Municipal Courthouse to inspect the court records of civil cases heard by the court. Alternatively, record seekers can access court records online through the Xenia Municipal Court Public Access portal. Similarly, record seekers can visit the Fairborn Municipal Courthouse to inspect court records of civil cases handled by the court or access records online through the Fairborn Municipal Court Search Court Record portal.

Greene County Family Court Records

Greene County Domestic Relations Court (DR Court) handles family law-related cases, such as dissolution of marriage, domestic support, divorces, custody, and protection orders. The Greene Clerk of Courts Office, Domestic Relations Division, is responsible for maintaining court records of the DR Court. Hence, interested persons can inspect public DR Court records in person at the County Clerk of Court office. Alternatively, these records are accessible online through the clerk's repository (Courtview).

Greene County Dissolution of Marriage Records

A dissolution of marriage is an action where spouses mutually agree to terminate their marriage. Like other family-law cases, dissolution of marriage records are accessible at the Greene County Clerk of Court office or through the Clerk's online repository (Courtview), as previously explained.

Greene County Marriage and Divorce Records

In Greene County, marriage records are maintained by the County's Probate Court. Meanwhile, divorce records are held by the County Clerk of Courts Office, Domestic Relations Division. Both records (marriage and divorce) are public. As a result, anyone can access and obtain copies of Greene County marriage records and divorce records by querying their respective custodians.

Note that Greene County probate court only maintains marriage records for marriages recorded after October 17, 1991. Older marriage records (Before October 17, 1991) are accessible through the Greene County Records Center and Archives. Furthermore, both agencies charge a $2 fee (payable by cash, money order, or cashier's check) for each certified copy of a marriage record requested. However, active duty and retired military personnel are exempt from paying the $2 fee, provided they show proof such as their military ID.

Interested persons can request certified copies of marriage records from the Greene County Records Center and Archives by mailing a request application to the department. The application must consist of a written request (containing the full names of both applicants at the time of their marriage license issurance), appropriate payments, and a self-addressed stamped envelope. The application should be submitted to:

Greene County Records Center and Archives
535 Ledbetter Road
Xenia, OH 45385
Phone: (937) 562-6487

Meanwhile, record seekers can access or request marriage records held by the Greene County Probate Court through any of the following means:

Online

Interested persons can search for and access Greene County Marriage certificates online through the County Probate Court's marriage search portal. On the portal, searches are conducted by an applicant's name or the date of marriage.

In-person

Record seekers can visit Greene County Probate Court's physical address. Requesters must come along with the necessary payments to cover the $2 cost for copies of certified marriage records and their military ID (if applicable).

By mail

Record seekers should complete the Certified Marriage Record Request form and mail it along with the appropriate payments and a self-addressed stamped return envelope to:

Greene County Probate Court
45 N. Detroit Street, 1st Floor
Xenia, OH 45385
Phone: (937) 562-5280

On the other hand, Greene County's divorce records are available for in-person inspection at the Greene County Clerk of Court Office. Alternatively, interested persons can access divorce records online through the clerk's repository (Courtview).

Greene County Birth and Death Records

Greene County Public Health (GCPH) Vital Statistics Office is responsible for maintaining birth and death records in the county. Both records are public and available to anyone upon request. Hence, interested persons can obtain Greene County birth records and death records by querying the GCPH Vital Statistics Office. The office charges $24 for a certified copy of Greene County birth certificates and death certificates.

Interested persons can request birth and death records from GCPH by mail, in person, or online. Requesters can use the third-party internet ordering service mentioned on the GCPH birth and death certificates page for online requests. On the other hand, the GCPH provides a dedicated request form individuals can use to facilitate in-person and by-mail requests for birth certificates or death certificates. Requesters can order a certified copy of their desired record by appropriately completing the request form and submitting it along with the required fees by mail or in person at:

Vital Statistics Office GCPH
GCPH 360 Wilson Drive
Xenia, OH 45385
Phone: (937) 374-5639

It is worth noting that the accepted forms of payment for by-mail requests are certified bank checks or money orders. Meanwhile, cash, certified bank checks, money orders, and credit or debit cards are accepted for in-person requests. Furthermore, the GCPH Vital Statistics Office only maintains records of births and deaths that occurred in Greene County from 1909 to the present. For records before 1909, record seekers can query the Greene County Records Center and Archives.

Greene County Probate Court Records

Greene County Probate Court has jurisdiction over most probate issues and some family law-related events. These include and are not limited to:

• Administration of a decedent estate
• Trust
• Conservatorship
• Guardianship
• Disinterment
• Adoption
• Issuance of marriage licenses

Most Greene County Probate Court records are public under Ohio's Public Records Act. As a result, anyone can access these records. Interested persons can access public probate court records online through the Greene County Probate Court eAccess portal. Alternatively, record seekers can visit the County's Probate Courthouse to inspect public records in person at:

Greene County Probate Court
45 N. Detroit St.
Xenia, OH 45385
Phone: (937) 562-5280
Fax: (937) 562-5316

Greene County Property Records

Greene County property records are official documents that provide pertinent information about real estate in the county. These include a property's ownership information, tax assessments, appraised values, encumbrances, and other filings recorded against a property.

In Greene County, two offices (the County's Auditor and Recorder) maintain most property records. The County Auditor maintains property appraisal and tax assessment information. Meanwhile, the County Recorder records most legal documents recorded against properties, such as deeds, releases, easements, mortgages, liens, and other relevant documents.

Interested persons can access public property records maintained by Greene County Auditor through the Auditor's Property search portal. The Auditor can also be contacted at:

Greene County Auditor
69 Greene St.
Xenia, OH 45385
Phone: (937) 562-5065
Fax: (937) 562-5079

On the other hand, records seekers can access property records maintained by the Greene County Recorder through the Recorder's documents search portal. For questions and inquiries, the Recorder can be reached at:

Greene County Recorder
69 Greene St.
3rd Floor
Xenia, OH 45385
Phone: (937) 562-5270
Fax: (937) 562-5386

Greene County Court Records Online

An alternative way to access Greene County Court records online is through third-party websites, like ohiocourtrecords.us. These websites provide a practical and user-friendly way to search for court records online by case number or individual name.

The primary advantage of accessing court records online through third-party websites is their lack of geographical limitations. Consequently, these websites allow users to search not only Greene County's court records but also those of the entire state of Ohio and the U.S.

However, certain limitations are associated with accessing court records online through third-party websites. For instance, the accuracy and completeness of court records obtained through third-party websites are typically not guaranteed. Furthermore, most third-party websites usually charge their users a fee or subscription to access court records through their websites.