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Ohio Court Records

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What Are Ohio Inmate Records?

Inmate records are documents detailing information concerning the incarceration of a convicted offender or an arrestee. These records consist of official and personal information regarding the inmate. Today, Ohio inmate records are stored both physically and electronically. Information found on an inmate record:

  • Full name (including aliases)
  • Inmate’s bio-data such as gender, date of birth, mugshot, fingerprints, and serial number
  • Conviction details such as criminal charges, arrests, prior records, county and date of commitment into a correctional facility
  • Sentence details such as length of incarceration, terms of discharge, probable release date, age or date of admission, and court details
  • Physical description and unique identifiers including hair and eye color, race, height, physical markings (scars, tattoos, etc.)
  • Details of the detaining facility such as location, security level, transfer or release date
  • Bail/bond and parole hearing details
  • Medical and mental health profile (restricted)
  • Residence of relatives (restricted)

For inmates that died in custody, the date and cause of death will be included in the record. Inmate records for persons incarcerated at state prisons are maintained and provided by the Ohio Department Of Rehabilitation and Correction (DRC). However, the records of inmates at a county or city jail are provided by the administrator of such jail.

Under the Ohio Open Records Act and the DRC records code, inmate records are classified as private or confidential in Ohio. This means inmate records are not subject to inspection and copying by members of the public. However, the public may access basic inmate information via the websites or online databases managed by the DRC or the local correctional institutions.

Records that are considered public may be accessible from some third-party websites. These websites often make searching simpler, as they are not limited by geographic location, and search engines on these sites may help when starting a search for a specific or multiple records. To begin using such a search engine on a third-party or government website, interested parties usually must provide:

  • The name of the person involved in the record, unless said person is a juvenile
  • The location or assumed location of the record or person involved. This includes information such as the city, county, or state that person resides in or was accused in.

Third-party sites are independent from government sources, and are not sponsored by these government agencies. Because of this, record availability on third-party sites may vary.

How To Find An Inmate In Ohio?

Citizens may find an inmate incarcerated in Ohio correctional facility in one of three ways; visiting the facility in person, calling the prison or jail authority, or by searching available online database. Ohio state prisons and most local detention centers (county or city jails) provide an inmate search tool on their websites.

Requestors may use the offender search tool on the Ohio Department of Rehabilitation and Corrections (DRC) website to locate an inmate in any state prison in the state. For inmates held in county jails, requestors must visit the local authority website to determine if there are available online inmate search tools. Generally, Sheriff’s Offices are in charge of local jails in Ohio. Find the web address of any Ohio Sheriff’s Office here to use the inmate locator tool.

To complete a search on the DRC offender search engine, requestors may filter the database by any of the following identifiers:

  • Offender’s last name or full name
  • Six digit offender or DOC number with necessary prefix (female inmates are ‘W’ while male inmates are denoted with ‘A’ and ‘R’)
  • County of commitment
  • Residential county
  • Zipcode
  • Prison statute of the offenders
  • Next parole board hearing date

The search criteria determine the type of results provided by the database. Searching with multiple criteria may yield a more streamlined result. The search result offers inmate information, including names, mugshot, criminal history, sentence information, and details of the holding correctional facility. Where the search result comes back empty, this may be due to restriction by court order or law.

How To Find A Federal Inmate In Ohio?

There are two federal correctional facilities located in Ohio:

  • Elkton FCI (Federal Correctional Institution)
  • Cincinnati RRM (Residential Reentry Management)

Interested persons may find inmates incarcerated in these facilities via the Federal Bureau of Prisons (BOP) website. The BOP maintains records of federal inmates who are in custody or released after 1982. The Freedom of Information Act (FOIA) grants the public authority to request copies of federal inmate records. Requestors may find a current inmate or inmate incarcerate after 1982 by using the Inmate locator app on the BOP webpage. The inmate search may be completed by a name or by registration number.

For a name-based inmate search, users will have to filter the database by the inmate’s first, middle, or last name. A more accurate result may be provided when combined with race, age, and gender filters. For a number-based inmate search, there are four filters to apply; these include:

  • Bureau of Prisons (BOP) register number
  • D.C. Department of Corrections (DCDC) number
  • Federal Bureau of Investigation (FBI) number
  • Immigration and Naturalization Service (INS) number

How Do I Find Inmate Records In Ohio?

Apart from the basic inmate information provided on its portal, the official inmate records maintained by the Ohio Department of Rehabilitation and Corrections (DRC) can only be accessible by the following parties:

  • Employees of the department
  • Persons, personnel and agents authorized by the department
  • Those authorized by a state judge or court order
  • The designated attorneys or physician with the inmate’s signed consent (inmate’s medical records only)
  • A deceased inmate’s estate executor or designated administrator (medical records only)

To obtain inmate records, eligible parties must submit a written request to the Ohio DRC. The request can be submitted in person or sent through the mail, email, or fax. The request can also be addressed to the correctional facility where the inmate is being detained.

On the other hand, requests for federal records of inmates detained or released in Ohio after 1982 can be addressed to the facility where the offender is/was detained.

Elkton FCI:

8730 Scroggs Road
Lisbon, OH 44432
Phone: (330) 420–6200
Fax: (330) 420–6436

Cincinnati RRM:

36 East 7th street
Suite 2107-A
Cincinnati, OH 45202
Phone: (513) 684–2603
Fax: (513) 684–2590

Requests for inmate records before 1982 should be addressed to National Archives Records Administration (NARA) either online through their website or via mail to;

8801 Kingsridge Drive
Dayton, OH 45458

All requests should contain the requesters’ information like name and contact information as well as inmate information like name, serial number, gender, and other information that could help streamline the search.

Note, requests for records of inmates held at county or city jails should be addressed to the relevant sheriff’s office or police department. For examples, to obtain inmate records for persons incarcerated in Franklin County, requestors may contact the jail administration unit of the Franklin County Sheriff’s Office at:

370 South Front Street
2nd Floor
Columbus, OH 43215
Phone: (614) 525–5785
Fax: (614) 525–5080

All record requests attract duplicating fees and may include research, certification, and exemplification fees.

How To Put Money On Jail Inmates Book In Ohio?

Federal and state inmates are allowed to keep a funded account. Under sections 5120.133 and 5120–5 of Ohio Revised Codes, inmates are permitted to maintain a checking account where money can be transferred into by approved sources. Such approved sources are persons listed on the inmate’s visitation list. These deposits can be made into the inmates’ accounts by mail, telephone, or online but may not exceed $200 except approved in advance by the warden.

Approved or tentatively approved visitors are allowed to deposit funds by mail into an inmate’s account at any of Ohio state prison. Mail deposits are made via U.S. Mail through JPay. Depositors are required to mail the money order deposit form obtained from the JPay website along with a copy of a valid identification card (driver’s license, state ID, or passport). The ID is used to verify the eligibility of the sender.

Mail deposits are also possible through several trusted agents or partners like MoneyGram. Note if details on the identification card do not match the information used to register as a visitor, the deposit will not be approved.

Deposits into an inmate’s account by phone are made by calling the toll free line 1–888–988–4PMT (4768). Ensure to provide the reference site ID 86 when prompted. Phone-in deposits are logged using a credit or debit card, and a service fee is charged per transaction.

Alternatively, visitors may fund an inmate’s trust fund or commissary account online via the ConnectNetwork website. The depositor will need to create an account on the platform and add the appropriate facility and inmate to the account. Consequently, deposits can be made into the inmate’s trust fund account using debit or credit cards; transaction fees apply. Note, to make deposits using via any of these means; the depositors will have to provide the relevant inmate information.

For inmates at federal correctional facilities in Ohio, funds may be sent by MoneyGram, Western Union, or United States Post Service. Visit the BOP website to determine the details of funding a federal inmate’s account in Ohio.

Similarly, for inmates incarcerated at jails in counties across Ohio, relatives must contact the Sheriff’s Office operating such jail to determine the appropriate means of funding an inmate’s account.

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