Allen County Court Records

Allen County court records are official documents that provide a comprehensive account of court-related proceedings and decisions within the county's jurisdiction. Maintained by the courts in Allen County, Ohio, such records refer to all documents (official and unofficial) used during proceedings before the courts in the county. Ohio court records, including those of Allen County, include case information, court transcripts, court filings, evidence, exhibits, docket entries, court orders, and judgment. Interested persons can access court records by visiting the courthouse or contacting the court clerks.

Are Court Records Public in Allen County?

Under the Ohio Open Records Law, Allen County court records are considered public. This means that most court records are accessible to the public. Although Allen court records are generally accessible to the public, there are certain records that are restricted from public access. They include sealed and expunged records, juvenile records, medical records, and trade secrets.

Allen County Court Records Search

The Allen County Clerk of Courts maintains records of the Court of Common Pleas, excluding the Probate and Juvenile Divisions. Allen County court records are accessible online, in person, or by mail or email. The online portal can be searched by name, case number, case type, action code, and attorney.

To obtain copies of court records, complete the public record request form or prepare a written request with case details and information required. The completed form or request should be submitted along with payment (check or money order) and a self-addressed stamped envelope (if mail request). Submit the request to:

Physical address:
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243

Certified copies cost $1 per page. For emailed copies, a transmission fee of $2 must be paid along with a copying fee of $1 per page.

To obtain copies of court records from the Probate Division, send your request to the address details below:

Allen County Court of Common Pleas - Probate Division
Allen County Courthouse
301 North Main Street
P.O. Box 1243
Lima, OH 45802
Phone: (419) 223-8501
Fax: (419) 221-3432
Email: probate@allencountyohio.com

Interested persons may search Municipal Court records online or request copies from the Lima Municipal Clerk of Court by mail or in person. Online searches can be done using the case lookup portal. The portal has a criminal/traffic lookup option and civil case lookup option. The criminal/traffic option can be further searched by traffic ticket number, names of parties, sound index, case number, date of birth, vehicle license plate number, and incident number. The civil case option can be further searched by name of the plaintiff or defendant and case number.

To make an in person or mail request, the requester should prepare a written record request which should include the requester’s name, contact info, specific record requested, payment, and a self-addressed envelope with appropriate postage. The request should be submitted to:

Lima Municipal Clerk of Court
109 North Union Street
Lima, OH 45801
Phone: (419) 221-5275
Fax: (419) 998-5517

Certified documents cost $2 per certified copy and the copying fee is 25 cents.

Allen County Court Records Search by Name

Interested persons can use the online case search portal to search Allen County court records by name. The Lima Municipal Court also provides a case lookup portal that can be searched by name.

Alternatively, complete the public record request form or make a written request with case details and information required. Submit the completed form or request with payment (check or money order) and a self-addressed stamped envelope (if mail request) in person or by mail to:

Physical address:
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243

Certified copies cost $1 per page. For emailed copies, a transmission fee of $2 must be paid along with a copying fee of $1 per page.

Allen County Courts

Allen County has one Court of Common Pleas, with a main division and two sub-divisions (Juvenile and Probate), one Municipal Court, and five Mayor’s Courts. The highest trial court in Allen County is the Court of Common Pleas. The court has jurisdiction over a wide range of civil and criminal cases. The Municipal Court hears small claims, criminal and traffic cases.

Below are their addresses and contact details:

Allen County Courts of Common Pleas
Allen County Court of Common Pleas
Allen County Courthouse
301 North Main Street
P.O. Box 1243
Lima, OH 45802
Phone: (419) 223-8525
Phone: (419) 223-8513
Fax: (419) 222-8427

Allen County Court of Common Pleas - Juvenile Division
1000 Ward Hill Avenue
Lima, OH 45805
Phone: (419) 227-5531
Fax: (419) 222-7403
Email: acjc@allencountyohio.com

Allen County Court of Common Pleas - Probate Division
Allen County Courthouse
301 North Main Street
P.O. Box 1243
Lima, OH 45802
Phone: (419) 223-8501
Fax: (419) 221-3432
Email: probate@allencountyohio.com

Allen County Municipal Court
Lima Municipal Court
Hall of Justice Building
109 North Union Street
Lima, OH 45801
Phone: (419) 221-5275 (Civil)
Phone: (419) 221-5275 (Criminal/Traffic)
Fax: (419) 998-5517 (Civil)
Fax: (419) 998-5526 (Criminal/Traffic)

Allen County Mayor’s Courts
Bluffton Mayor's Court
154 N Main Street
Bluffton, OH 45817
Phone: (419) 358-2961

Cairo Mayor’s Court
519 Wall Street
Cairo, OH 45820
Phone: (419) 614-2471

Delphos Mayor’s Court
608 North Canal Street
Delphos, OH 45833
Phone: (419) 695-4010
Fax: (419) 695-5102

Elida Mayor’s Court
200 West Main Street
Elida, OH 45807
Phone: (419) 339-2811
Fax: (419) 339-3804

Spencerville Mayor’s Court
116 South Broadway Street
Spencerville, OH 45887
Phone: (419) 647-4141
Fax: (419) 647-4513

Allen County Court of Common Pleas Records

The Allen County Court of Common Pleas Ohio handles a variety of civil, criminal, and domestic relations cases. The Probate Division and Juvenile Division of the court hear probate and juvenile related matters, respectively.

The Allen County Clerk of Courts is the primary repository for the Court of Common Pleas. The clerk does not maintain records of the Probate and Juvenile Divisions. Interested persons can search Allen County court records online or request copies in person, by mail, or email. They can search the online portal by name, case number, case type, action code, and attorney.

Copies of court records can be requested by filling out the public record request form or preparing a written request with case details and information required. Include payment and a self-addressed stamped envelope (if mail request) with the filled out form or written request and submit the request to:

Physical address:
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243

It costs $1 per page for certified copies. There is a transmission fee of $2 for emailed copies, which must be paid along with a copying fee of $1 per page.

If you are seeking copies of court records from the Probate Division, send your request to the address or contact details below:

Allen County Court of Common Pleas - Probate Division
Allen County Courthouse
301 North Main Street
P.O. Box 1243
Lima, OH 45802
Phone: (419) 223-8501
Fax: (419) 221-3432
Email: probate@allencountyohio.com

Allen County Criminal Records

Allen County criminal records are official documents that reveal comprehensive details of the criminal history of persons within the county. It includes Allen County arrest records, reports of charges, prosecutions, convictions, and sentences. The Ohio Bureau of Criminal Investigation (BCI) provides interested individuals in the state access to criminal records.

The BCI provides criminal background checks for all the counties in the state. It offers fingerprint-based background checks and also allows citizens to submit requests for criminal history records and also obtain copies of a previously completed background check. To obtain this record, electronically submit fingerprints to the BCI through card scan or the WebCheck offices located at:

Allen County Sheriff’s Office (BCI & FBI)
Allen County Justice Center
333 North Main Street
Lima OH 45801
Phone: (419) 993-1412

Available: Monday - Friday 8:00 a.m. to 3:00 p.m.
BCI check -$37; FBI check - $30
Lima City Schools (BCI & FBI)
755 St. Johns Avenue
Lima OH 45804
Phone: (419) 996-3423
Phone: (419) 996-3405

By appointment only
ADA Accessible
Bluffton University (BCI & FBI)
1 University Drive
Bluffton, OH 45817
Phone: (419) 358-3435
Available: Monday 8:00 a.m. - 6:30 p.m.; Tuesday to Friday 8:00 a.m. - 5:00 p.m.; Saturday 8:00 a.m. - 2:00 p.m.

BCI - $40, FBI - $40, Both - $80, ADA Accessible
Bowsher License Bureau (BCI & FBI)
419 North Elizabeth
Lima OH 45805
Phone: (419) 229-9888
Monday - Friday 8:00 a.m. - 3:30 p.m.

By appointment only
Allen County Board of DD (BCI & FBI)
2500 Ada Road
Lima OH 45801
Phone: 419) 221-1385x2045
Monday - Friday 9:30am - 5:00pm, Sat 10:30am - 12:00pm

By appointment only
Mobile service available, ADA Accessible
BCI - $34; FBI - $36; Both - $58
Allen County ESC (BCI & FBI)
1920 Slabtown Road
Lima OH 45801
Phone: (419) 222-1836
Monday to Friday 8:00 a.m. - 5:00 p.m.

By appointment only
Interim HealthCare (BCI & FBI)
3745 Shawnee Road
Lima, OH 45806
Phone: (419) 228-2535

Allen County Criminal Court Case Lookup

The Allen County Clerk of Courts provides an online search portal to look up information about criminal court cases in Allen County. You can search using criteria such as the defendant’s name, the case number (if known), the case type (criminal), the action code, or the attorney’s name.

If you need copies of court records, you may make an in-person or mail request. You should fill out the public record request form or prepare a written request with case details and the information required. The request should be accompanied with payment and a self-addressed stamped envelope, for mail requests, and be submitted to:

Physical address:
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243

Certified copies cost $1 per page, while emailed copies have an additional $2 transmission fee and a $1 per page copying fee.

Get Allen County Civil Court Records

Residents can search civil court records in Allen County online using the online search portal. They can search by case number, party name, the action code, or attorney.

Copies of civil court records can be accessed by making in person or mail requests. Requesters should complete the public record request form or prepare a written request including case details and the information required. Enclose payment and a self-addressed stamped envelope (for mail requests) with the application and submit it to:

Physical address:
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243

Allen County Family Court Records

The Domestic Relations Division of the Allen County Common Pleas Court has jurisdiction over all domestic relations cases, such as divorce, dissolution, legal separation, annulment, and the issuance of civil protection orders arising out of domestic violence. The jurisdiction of the court division also extends to matters related to these cases, including parental rights and responsibilities, child custody, child support, spousal support, alimony, property division, and debt allocation.

The Clerk of Courts maintains records of the Domestic Relations Division and provides interested persons with access to the court records. In-person and mail requests may be made for copies of family court records. Fill out the public record request form or make a written request with case information and the documents or information required. Attach payment and a self-addressed stamped envelope (for mail requests) with the application and submit it to:

Physical address
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8511
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243

Allen County Marriage and Divorce Records

The Allen County Clerk of Courts maintains divorce records, while the Probate Division of the Court of Common Pleas keeps copies of Allen County marriage records.

To obtain copies of divorce records, prepare a written request with information about the case, the information you require, and your contact information. Submit the request with payment in person or by mail to:

Physical address:
Allen County Clerk of Courts
301 North Main Street
Suite 209
Lima, OH 45801
Phone: (419) 223-8513
Fax: (419) 222-8427
Email: recordsrequest@allencountyohio.com

Mail address:
P.O. Box 1243
Lima, OH 45802-1243
Phone: (419) 223-8512

The Probate Court maintains Allen County marriage records. To obtain a copy of an Allen County marriage certificate, visit the probate court in person with a proof of identification — either a valid driver’s license, a state issued photo ID, or a valid passport. Certified copies of marriage records cost $2.00 each.

For further inquiries, contact the Probate Court at:

Allen County Court of Common Pleas - Probate Division
Allen County Courthouse
301 North Main Street
P.O. Box 1243
Lima, OH 45802
Phone: (419) 223-8501
Fax: (419) 221-3432
Email: probate@allencountyohio.com

Allen Birth and Death Records

The Allen County Public Health Department maintains copies of Allen County birth records and death certificates from December 1908. Interested parties can make in-person or mail requests for copies of Allen County birth and death records.

Copies of Allen County birth records or death certificates can be obtained by completing the Vital Records Application (Word) or (PDF) and submitting it at the health department office:

Allen County Public Health Department
219 East Market Street
Lima, OH 45801

or by mailing it to:

ACPH
P.O. Box 1503
Lima, OH 45802-1503

The request should be accompanied by payment. Birth and death certificates cost $27 each. The acceptable payment methods are cash, money order, and debit or credit card.

The Ohio Department of Health also provides copies of Allen County birth records from 1908 and death records from 1964. Interested individuals can obtain copies of birth and death records online or by mail. Make online requests through the Ohio Online Certificate Application. Payment is made with credit cards and it takes five business days to process.

To make a mail request, complete the Application for Certified Copies form. The completed form and payment should be sent by mail to:

Ohio Department of Health
Bureau of Vital Statistics
P.O. Box 15098
Columbus, OH 43215-0098

Checks and money orders are the accepted payment methods. A birth record request takes four to six weeks to process.

Allen County Probate Court Records

In Allen County, the Probate Division of the Court handles a variety of cases related to the administration of estates, guardianships, and other legal matters involving individuals who are unable to manage their own affairs.

To obtain probate court records in Allen County, you can visit the Allen County Probate Court in person at 1000 Ward Hill Avenue, Lima, OH 45805. The clerk’s office is open Monday through Friday, from 8:30 AM to 12:00 PM and from 1:00 PM to 4:30 PM.

You can also request records by mail or email. For mail requests, send a detailed request specifying the records you need to the court’s physical address. For email requests, contact the probate court at probate@allencountyohio.com. When making a request, ensure to provide as much information as possible to assist the court staff in locating the records you need.

For further assistance, you can reach the clerk’s office by phone at (419) 223-8501 or by fax at (419) 221-0460.

Allen County Property Records

Allen County property records include comprehensive property-related information, including details about ownership, property assessments, and related legal documents. The Allen County Recorder’s Office maintains permanent records of property transactions, such as deeds, mortgages, and liens. These records are kept in archival form and are accessible to the public. Interested persons can access land records information online using the land records search portal. The portal requires new users to register before they can access property records.

You can also visit the Recorder’s office or send a mail request to the mailing address below:

Allen County Recorder’s Office
301 N. Main St.
Room 204
Lima, OH 45801
Phone: (419) 223-8517
Fax: (419) 223-8555

Mailing address:
P.O. Box 1243
Lima, OH 45802

The Allen County Auditor’s Office provides property information related to property values, tax assessments, and property characteristics. You can search property records through the Auditor’s property search portal. For in-person visits or mail requests, fill out the Public Records Request form and submit it to:

Allen County Auditor
301 N. Main Street
Room 105
Lima, OH 45801
Phone: (419) 223-8520
Fax: (419) 222-2543
allenauditor@allencountyohio.com

Mailing address:
P.O. Box 1243
Lima, Ohio 45802

Allen County Court Records Online

The Allen County Clerk of Courts is the custodian of court records and provides online access through the online search portal. Alternatively, third-party online resources like Ohiocourtrecords.us may provide access to Allen County court records. Using third-party online resources to access court records in Allen County may offer the convenience of accessing records from anywhere with an internet connection. However, there are also limitations to consider. The accuracy and completeness of records on third-party sites can vary, and these platforms may not always provide the most up-to-date or comprehensive information compared to official sources.